Outlook Shared Calendar Not Showing Details They both are using outl

Outlook Shared Calendar Not Showing Details They both are using outlook for windows latest update, Any solutions Sep 5, 2016 · Show the meeting details of an Office 365 Room Calendar, com Sep 19, 2024 · Learn the reasons and how to resolve issues with shared calendar not showing in Outlook, Mar 27, 2025 · In Outlook, shared calendars allow multiple users to access and update a calendar, schedule events and ensure everyone stays on the same page, This article explores common reasons why shared calendars may not be visible, troubleshooting steps, and preventive measures to ensure smooth functionality, Jul 12, 2023 · I have shared my calendar with a new colleague who is outside of our organisation and given them permission to see free/busy, one that appends to Replies, Sep 28, 2017 · We have Outlook Office 365, I have compared the settings of the one room that only shows Busy to all other resource room calendars, and I cannot figure it out, After you create the shared mailbox, users that are members of the shared mailbox will be able to access the shared calendar and contacts, STATUS: INVESTIGATING The Outlook team is currently investigating the following issues and will update this article when more information becomes available, Then Jun 25, 2025 · The default permissions on the Calendar folder in Microsoft Outlook determine the level of free/busy information that's displayed to users in a remote forest by using Scheduling Assistant, Aug 14, 2024 · Calendar permissions are not showing for all members in the new Outlook version under sharing and permissions, Select the Sep 27, 2022 · One of the delegate users is no longer able to see certain calendar events on the shared calendar, Related question, if you do need to explicitly share calendars, can that be done with a Oct 3, 2024 · Based on your description, I have a general understanding of your question, to hide your calendar details from anyone using the scheduling assistant in Outlook, you can follow these steps: Change Calendar Permissions: it is probably set to “Can view titles and locations”, or “Free/Busy time, subject, location”, I shared my calendar to another (external) person, It was showing the full details but after I deleted and re-add the same calendar, that's when I start to have problem, For example, a delegate adds a manager’s calendar but is not able to click to select and open it from the left navigation in the Calendar module, Shared calendars not showing up in the Outlook app can be an incredibly frustrating experience, and it’s a common issue among users of Microsoft 365 and mobile platforms, Other users can see the information without any problems, These are the Free/Busy Jun 18, 2025 · Learn how to manage Outlook Calendar visibility, share or unshare access, and control what others see, This can be due to a number of reasons, such as missing permissions, calendars being hidden, or syncing issues, Outlook can't show free/busy or scheduling information for someone who isn't part of your organization, But Apr 30, 2019 · We have a former IT manager who unfortunately passed away and created a shared calendar for people to share the days they would be out of the office, It enables users to view and manage multiple calendars in one place, facilitating better coordination and time management, It is only stated as 'Busy', However, updates are not pushed to the personal account, Let me elaborate: User A cannot view calendar details for User B in scheduling assistant, net mvc2, etc of WebPI, still i have the same problem, STATUS: WORKAROUND From July 15, 2024 to July 17, 2024, this issue occurred in classic Outlook for Here's how to fix group calendar not showing in Outlook, Apr 19, 2022 · Unfortunately, for some people that last situation doesn’t always occur – you add an event on your phone but it doesn’t appear on Google Calendar on your computer, Mar 19, 2024 · Learn how to resolve issues with Outlook shared calendars not updating on personal accounts for Windows, MacOS, and Linux, In the Permissions section set the permission for Read to None, See full list on businesstechplanet, Another Jan 12th, com Outlook web app) --- it seems to have Jul 17, 2024 · Last Updated: July 17, 2024 ISSUE After you add a shared calendar in Outlook Desktop, you are not able to select the checkbox next to the name, When we do… Want to protect details events like doctor visits or other private appointments? Just title your event “ Appointment ” or something else non-descript, and don’t include any details, We are now using Windows 10 Enterprise Edition and found that, when trying to make Single Sign On (SSO) with Edge to an ADFS 3, I've also tried restarting Outlook and my computer several times and nothing changes, Please be kindly to give an attempt for following steps to see if it can make any differences: Open up the Calendar tab in Outlook, and in the left pane, right click on your calendar under My Calendars, Just to update: Unfortunately it was not propagating in the morning, When we go to shared calendar, it is showing busy for events only with no details Permission set to reviewer, Nov 14, 2022 · It definitely seems to be a desktop issue because when I log into Outlook online I can see the shared calendars, Select Properties… at the bottom, Provides a resolution, Jun 19, 2023 · Having trouble with your Outlook shared calendar not showing? Discover possible reasons & troubleshooting tips to fix the issue and regain calendar visibility, Im on Windows 11 and my work has Office 365 and I have 5 email address connected to my account and my bosses calendar disappears after I share it with me, When I open outlook in the browser I can see his calendar and edit but it is completely disappeared from the outlook app, If they make an event in their desktop client, it shows up in OWA and their phone, From the menu that appears, tap on the calendar you'd like to enable or disable, Dec 9, 2023 · Or Microsoft Exchange? To resolve this issue, please try the following steps: Make sure that the shared calendar is added to your account in the web interface, It’s tested as working for other receiving users - same users sharing, 02K subscribers Subscribe May 1, 2023 · Outlook shared calendar not showing is a common problem that needs immediate fixes, especially if there are a bunch of people connected to the calendar, To do that, open Outlook’s calendar view, Issue: External Outlook calendars shared with us only show events in the last 30 days and into the future, Click on the "Open Calendar" button in the top ribbon, The problem persists for the two users on other PCs - we don’t have roaming profiles, Oct 17, 2018 · This issue popped up when the user received a new PC with Windows 10 using Outlook 2016, Note: When an additional Calendar folder exists within the same mailbox and you only want to share this folder, setting the Reviewer permission on that Calendar folder will not reveal the Color Categories in that Calendar, The objective is to allow any user to automatically book their time (PTO, Out of office, Etc) on the respective calendar for their department, " When somebody shares a calendar with permission of "Can View Titles and Locations" or "Can View When I'm Busy" it doesn't show up in Mac Calendar, Apr 2, 2024 · If the appointments, events, and other items are not showing in your calendar on Outlook 365 or the web app, first, turn off Caching in Outlook and see, We’ve all been there—eagerly checking your Outlook calendar to see what the day holds, only to find that new events aren’t syncing with other users, The user could see ONE event, but nothing else, and what was funny was that it was an event that they couldn't see previously when they could see all the other events, com account, Apr 17, 2018 · We have just moved from Exchange on premise to Exchange Online, The email service is Intermedia, however, I did confirm that the boss can see all his events from the past years on his calendar but his employee still limited to only 1 year worth of invites, Next, set the Read permissions for the shared calendar to Full Details, The calendars are set up with author permissions to the groups to allow this, Display the "Subject", "Organiser" and "Location" information with a few PowerShell commands, 0, it is not working: User is asked to input his credentials, But it does show up in the Outlook web client, Dec 12, 2016 · The group will now show in their Favorites list, Provides workarounds, To re-add the shared person, select the Basically, if Shared Calendar Improvements is enabled, our Executive Assistants will have meetings not show up at all on the calendars of the people they support, Some of us use Outlook 365 while most of the others use the traditional Gmail interface, including the Calendar, This error is searched as outlook groups not showing and groups not showing in outlook, Save the appointment or send the meeting update, What do I need to do to share full detail? Learn how to control your Outlook Calendar visibility settings to keep your appointments private and share only what you choose with others, Any help would be GREATLY appreciated, But, what if the events don’t show up in the Outlook Calendar on your computer? Usually, it is just a bug or glitch in the Outlook system and you can fix it by following these easy solutions, For the problem that shared calendars are not visible in Outlook, When using a shared calendar on our exchange server, this user can view events created by others just fine as well as edit the details of those events, but when this user creates an event, the details cannot be seen by anyone else with access to the calendar, How to fix Outlook only showing FREE/BUSY info on a shared calendar #short #outlook #calendar Business Tech Planet 4, In this article, we delve into proven solutions for restoring full visibility in Outlook’s shared calendars on Microsoft 365, Then track your personal events on a separate personal calendar (like Google Calendar, iCloud, etc, A close colleague in the office was granted access and has this person’s inbox configured on their outlook in addition to their own, Dec 18, 2023 · Hi so i have a problem, user A shared calendar to user B (has rights to edit) and C(has rights to see full details), I've recreated the resource mailboxes and they are visible and work, In my personal calendars I can see the titles just fine, but not for the shared calendar, We have several calendars that were set up new as the "shared" type calendar, A user's primary calendar must be shared for delegated calendars to work, if someone only shares or delegates a secondary calendar then Fantastical will not be able to see it, The following issue appears in the health center: EX744850 "Outlook add-ins not available", This video covers the most common reasons why shared calendars disappear in Outlook or Office 365—whether it's permission problems, sync errors, outdated apps, or organization policies, However, my colleague is able to see the name of the person who booked the room, I use Google Workspace Sync to synchronise Outlook with Gmail, Nov 16, 2023 · We are using Microsoft Outlook version 16, Sometimes, a simple restart can resolve display issues, Jan 31, 2017 · Resolution To resolve this issue, go to your calendar, select the calendar tab, and click on the calendar permissions, Feb 9, 2024 · To narrow down this issue, please share some details on "public mailbox calendar", However, sometimes due to various issues, you may encounter a situation where your shared calendar fails to sync with Outlook, You can create additional calendar folders and Mar 15, 2024 · The Group Calendar summarizes the upcoming events and logs important meetings to maintain a sustainable workflow, Have you ever found yourself in a situation where you needed to share your Outlook calendar with someone, but didn’t want them to see all the details? Maybe you have a personal appointment that you don’t want your colleagues to know about, or perhaps you’re sharing your calendar with a client and don’t want them to see all the details of your meetings, In calendar view, a lock symbol appears on the event to indicate it is private, I had them follow these instructions to share from Outlook, Therefore, according to the "Free/Busy" information, other users can pick out a suitable time for meeting requires easily, We have it embedded on our SharePoint hub page through the embed web part and it only displays the events up to the end of October and not past that, We’ve all been there—excited to collaborate efficiently, only to find that a colleague’s schedule isn’t appearing on our end, Here’s a link to a page with more details: Color Categories in shared and delegate Calendars - MSOutlook, Outlook calendar sharing is a powerful tool allowing you to coordinate events and schedules easily, In this guide, you will learn the Oct 13, 2020 · I have found that for my case, this problem existed when calendars are shared with anything less than "Can View All Details, Here's how to fix group calendar not showing in Outlook, Apr 23, 2024 · Fixes an issue in which the full details of private appointments on shared calendars may not appear in Outlook or OWA, 20278 with Microsoft 365, but shared personal calendars are not displaying correctly, ), not on the County’s platform, The owner of the calendar will either need to change that to something more permissive, or create an explicit permission (via sharing) entry for you, Other users' calendars show up as blank with a spinning wheel, Jul 11, 2024 · Learn how to protect your privacy in Outlook Calendar with detailed guides on hiding calendar details, making meetings private, and using Virto Calendar App, We all have shared our calendars with each other, To add the calendar to her Outlook 2019 I clicked calendar > Add Calendar > from address book > [group name] She is showing as a member of the group in office 365 She does not have the category "all group calendars" in her outlook folder system I am the group owner, How… When I try the same in both New and old Outlook for desktop (Windows) I can see my personal calendar in the list of calendars, but even though it's selected, none of the events appear in my calendar, This issue occurs if you have the default permissions on a shared mailbox calendar, and it occurs even if you create the private appointment, Microsoft introduced the Shared calendar in Outlook to boost productivity through collaboration within organizations, This is a subscription for Microsoft 365 Apps for Business under a 365 tenant, When user B makes changes only user A and B can see changes, Jun 24, 2024 · How do you share and add calendars? Please follow the steps in this article to reshare to check if there are any discrepancies: Share calendars in Outlook for Windows, Already tried to reinvite again, but doesn't solve the problem, Other people in the office also use Outlook for multiple accounts without any issues, NET Extensibility option in the previous thread mentioned path, Is there any other way to make IIS running in my PC? Thanks, Srinivasa Rao Dhulipalla Sunday, March 14, 2010 2:29 PM 0 Sign in to vote Hi there, Everything works perfect but in OWA i got message: Youdo not have permissiontoperform this action Do you have a valid business reason to keep all these? As Andy suggested, if you are not using all the different services to send mail, simply remove the corresponding entries from the SPF, Mar 9, 2023 · We have a O365 shared calendar that everyone in the company can view and edit, New Outlook for Mac shows private event details in a shared calendar - Outlook Working as intended, How to Hide 1, For example, Julia (Outlook for Mac) added an appt onto Robbie's… Apr 22, 2025 · Suddenly and out of the blue, Shared Calendars on the receiving end cannot display unless the share-er is offering Full Details on events, I've removed both delegate users and added them back with full edit delegate permissions, Mar 10, 2023 · Hi there, I tried Web PI and installed all available products like Visual web developer, asp, A logo image that is NOT an HTML IMG tag, I seem to recall in our on premise we managed this by Jun 25, 2025 · Describes an issue in which Microsoft 365 users can't publish their calendar in Outlook on the web because the Publish Calendar option is missing from Calendar settings, I can see "free" events shared within our organisation without issue, 0, Jun 4, 2023 · When you share your Outlook Calendar or delegate it to someone in your office, others may be able to see events and their details by default, Nov 4, 2022 · I can see the outlook calendar as an option in my other calendars in Google calendar, but when I select it it does not display on my google calendar like others do, Feb 18, 2024 · One of the key advantages of using Microsoft Outlook is getting all the events, meetings, and other planned items all in the same place, Whether you’re updating a meeting on Only shared calendars that were accepted recently from Outlook on the web, iOS, Android or from Windows 10 Calendar will show up in mobile, In this guide, you'll learn how to hide Calendar details from others in Outlook, Jun 4, 2013 · Others can’t see user’s meeting details, just says ‘Private Appointment’, even though not set as private on user’s end, Close the new Outlook for Windows and reopen it, But, what if the Group Calendar doesn’t appear in Microsoft Outlook? It can be quite problematic, given the Group Calendar is used by all the group members, May 12, 2025 · In workplaces, shared calendars help manage availability, plan meetings, and track deadlines, ultimately enhancing team collaboration, Whatever the reason, hiding your This topic applies to Office 365 operated by 21Vianet in China, Oct 11, 2025 · Fix Outlook Shared Calendar Not Showing After Accepting Invite: A Comprehensive Guide Microsoft Outlook remains one of the most popular email and calendar management tools used by professionals and organizations worldwide, It has now emerged that the entries made to these representatives' calendars are not visible to all nine of these people, I am running Exchange 2007, IE 7 and when I right click on the message in OWA, I only get Forward, NOT forward as attachment like in Outlook, Dec 1, 2024 · The other 7 users can see all detail, Aug 14, 2024 · I have several Microsoft 365 Resource Rooms, and all of them show the meeting topic in calendar view, except one that only shows Busy, -User shared own calendar with other internal users, 2, New profile on the same machine for a different user and everything is fine but I did not try to open a file in another application, I have an annoying issue right now, 0 votes Report a Sep 18, 2024 · Hello, I am experiencing this issue of not being able to view the information of the person who booked a room using Outlook Calendar, Is it a calendar created in a shared mailbox (or it is created and shared from a normal user mailbox to users) or a Microsoft 365 group calendar, or it is other kinds of calendar like public folder calendar? Thanks in advance for the information, In the Outlook app,… Each Microsoft 365 Group has a shared calendar where you and every member of your group can schedule, edit, and see upcoming events, Select the May 2, 2022 · Hi, LillegardB According to your description, the issue of your concern that your Outlook shared calendar does not display the details, 16827, We recently migrated from a very basic email server to 365 for the capabilities of Teams, SharePoint, and outlook including shared calendars, Tap on the Menu button in the top left-hand corner of the app, His user account has been disabled, but his exchange account is still active, His calendar downloaded to my desktop, I clicked on it, it opened up a new user within outlook, and now I am getting ALL of his reminders, On the Event tab, select Private, The other person accepted my invite and is only able to see Teams meetings and recurring meetings of my calendar, Calendar sharing isn't limited to the default Calendar folder that's created in all Outlook profiles, Set Mar 5, 2018 · Shared meeting room calendar is showing all the events as free/busy instead of the full details, Oct 29, 2024 · Fixes an issue in which the full details of private appointments on shared calendars may not appear in Outlook or OWA, In this article, I’ll offer the May 2, 2022 · Hi, LillegardB According to your description, the issue of your concern that your Outlook shared calendar does not display the details, As a Global Admin for my organization, I have one user who is not receiving any information about the shared calendar, All users with broken shared calendar, can't also use add-ins, The receiving users are getting less than you get under the default free/busy details Mar 19, 2024 · I have an Outlook calendar on my work computer which I just successfully shared with my personal Outlook account, Feb 12, 2023 · We are on Office 365 and when I created a calendar in Outlook (on my desktop) I colour coded all the entries (used 5 colours), I want everyone to be able to see the organizer and the subject, The root of this issue often lies in sharing permissions or offline sync settings, and fixing these can usually resolve the Jun 25, 2025 · Describes behavior in which the resource mailbox's calendar shows the organizer's name in place of the subject in an Exchange Server environment, Dec 13, 2023 · I cannot see any of my appointments in the calendar related to my Outlook, I have also tried it in regular OWA and OWA light, Hi guys, I have my Client using Office 365 sharing his calendar with editor permission to his employee but she can only see events that are from the past 12 months only, nothing older, This applies to multiple users calendars (the one’s sharing them), I have a shared Outlook calendar where I cannot see the title of any events from myself or another person, Jun 25, 2025 · Describes an issue in which Outlook 2010 and later versions display only two months of full meeting details and 12 total months of free/busy data, When changing to ‘Full Details’, the others can open and see all details; however, user doesn’t want the body to show, just subject A shared calendar is enabled or disabled just like other calendars associated with your account, They don't show events that occurred 30 or more days ago, Jan 19, 2022 · We are using Exchange Online with Office 365 on Windows 10 workstations, Follow our guide to make your Outlook calendar visible again, Under Publish a calendar, choose which calendar you want to publish and how much detail people can see, For an example of Read permissions information, see the information in the following screen shot: The user will then be prompted to accept the changes, However, the experience with shared calendars can differ based on the version of Outlook being used, and users switching to the new Outlook may encounter complications, However, when… Jul 12, 2023 · The issue, is that this is not happening with all outlook calendars, but most, Nov 27, 2023 · When shared via ICS we really want to see the meeting title - but that info is ONLY visible on the original meeting organiser's own calendar and doesn;t get propogated to the room calendar - so also is not on ICS, So, we have devised these sets of solutions that should fix the problem and the group calendar should show up again, Dec 17, 2024 · 1, I am a delegate on his account, Oct 8, 2025 · Last Updated: October 8, 2025 This article discusses issues after you enable Shared Calendar Improvements as detailed here: Outlook calendar sharing updates, I have removed and added the account multiple times but it has not changed, info Feb 13, 2024 · My shared Outlook 365 calendars only show the next 6 months even though there's data for the whole of 2024 entered, Still i am getting only , However, this feature has some issues, as occasionally, it doesn’t appear in your calendars list, even after accepting the sharing invitation, 4) Switch to calendar view, We then opened the mailbox for the calendar in Outlook and (under Tools, Options, Calendar Windows 7 with Outlook 2016 and we cannot keep the attach file list from closing right away, Details: Recently, we decided to have clients and consultants share their work Outlook calendars with us, so we can audit their scheduling habits, We have shared calendars at work, A couple people are not seeing all the information on some other people's calendars, Jul 11, 2025 · Permissions for Microsoft 365 Exchange Online, Select the Private option for appointments You can hide calendar appointments, events, and task details from other users with the Private option, When the receptionist looks at the meeting room bookings - full information is not been shown, Since Outlook 2010 can put an image file directly into the message by way of the Signature Editor, why can't Excahge do the same? Or can it? Images are not supported, it has to be simple text A different message on new outgoing emails, vs, Does anyone has a solution for this? Feb 6, 2024 · Learn how to hide personal event details from shared calendar in Outlook, Outlook for Windows Click the calendar icon in the navigation pane, **Re-sync Accounts:** - Check if the iCloud and Oct 1, 2024 · Understanding the Shared Calendar Feature The Outlook shared calendar is a valuable tool for teams and individuals working together, Yet events that are added via Google Calendar on the computer are still showing up on the phone – so what on earth is going on? Sep 5, 2024 · Hi All, My company has a shared calendar on Outlook that we use to display events, annual leave etc, It only displays the name of the person who created the event, 5) Under My Calendars, select the textbox next to the desired group, I am a new admin (not an IT professional, but business manager) for a company with about 300 employees, Click the Permissions tab and select Default, I did some Googling and saw something about needing to enable a preview feature around "shared calendar improvements" but I can't find this anywhere, I shared it with my team, to view only - not edit, and they cannot see all my category colours - the only see all the entries… Im on Windows 11 and my work has Office 365 and I have 5 email address connected to my account and my bosses calendar disappears after I share it with me, Resolves an issue in which the new Outlook for Mac shows private event details in a shared calendar, The desktop client, OWA, and phone sync are all fine for the user’s account; only the sharing of the calendar is broken, Instead of manually rechecking or re-adding events, a tool like CalendarBridge keeps your Outlook and Google Calendars perfectly in sync, with no extra steps required, I made a mistake while trying to download my co-workers calendar to make notes on it while he was going to a conference, For one user, their calendar stops as of January 6th, Its robust features facilitate seamless scheduling, communication, and collaboration, May 7, 2025 · Create a new shared mailbox and assign permissions To set up a common, shared calendar or contacts list that people in your organization can access and edit, you simply need to create a shared mailbox, Jan 30, 2023 · Having a weird issue with a couple of users, Feb 26, 2025 · Hello, I need assistance with a shared calendar issue, These instructions apply to Outlook 2016, Here we will talk in details about how to set permission and allow other users to view the "Free/Busy" information in your Microsoft Outlook, Users who are granted additional free/busy and folder permissions do not see any detailed information in Scheduling Assistant, Apr 14, 2025 · For an exchange account in Microsoft Outlook, it allows users to share their calendar "Free/Busy" information with other users, Select Shared calendars, Oct 12, 2021 · Hi, Our office uses Gmail, So I went down the rabbit hole and looked at something in their Data file settings under advanced, All the 'normal' appointments are not visible, But this doesn't EXPLAIN what those permissions are or how to set custom permissions, Permissions for Exchange on-premises, The calendar shows in the calendar view in the Outlook client on my Windows 11 PC, but I see no appointments, Jan 3, 2024 · If you're experiencing issues with the new Outlook Calendar in Windows 11, specifically with non-recurring events not showing in the calendar view, you may try the following troubleshooting steps: 1, Oct 7, 2019 · Was your organization configured to cannot send/receive emails with external network? Do you only have issues about sending and receiving emails when use OWA? Or you just cannot login to OWA successfully? You can post the screenshot of NDR messages and Outlook Connectivity results here, and cover the personal information, Click the Private button on the Appointment tab, Outlook reports the following: On Scheduling Assistant: No free/busy information could be retrieved In another view: “No connection Apr 9, 2024 · By default, the calendar is shared with the organization, but this sharing is disabled, Methods 1 Mar 27, 2024 · In our office, our calendars are shared by default to show the appointment information and details, Do not select the checkbox under Shared Calendars, I have tried everything I can think of including sharing all my calendar details with the room, But for some reason since the start of this week, me and some other users have been missing events in that calendar, May 23, 2025 · However, users occasionally encounter issues when trying to access shared calendars in the Outlook Desktop App, Share your Outlook calendar with other people, When sharing, initially all May 9, 2023 · We have a user whose personal CALENDAR is showing up under SHARED CALENDARS (both Outlook desktop app and office, I have seen a thread that talks about entering commands in the Outlook Power Shell but I suspect this is way beyond normal user territory, Click on the "Calendar" icon in the bottom left corner of the new Outlook for Windows, Their Outlook calendar stopped updating for other people in the org, If you have a calendar that you’d like to see in mobile, you can search for the calendar and add it directly in the app by using the + button in the menu from the Calendar view, It becomes especially problematic when you rely heavily on the shared calendar to schedule meetings and events, Yet, a common problem arises when events don’t display properly for all users, Reset sharing permissions: In the “Permissions” tab, select the shared person and click “Delete”, Nov 7, 2025 · Troubleshoot Outlook shared calendar not showing issues with our useful guide, Jun 25, 2025 · Microsoft Outlook or the Outlook Web App (OWA) doesn't display full details of private appointments on shared calendars, If someone has shared a calendar with you but the calendar doesn't appear even after adding a delegate, the sharing permissions may not be correct, If you do need to use all these services, you will have to resort to workarounds due to the DNS lookup limit, The default permission on calendars is "Can view when I'm busy" for "My Organization", What can I… Aug 18, 2023 · The Custom option in Outlook calendar sharing and permissions allows you to specify the level of access you want to grant to others who view your calendar, Nov 22, 2016 · One of our advisors have pointed out something - when an advisor makes a booking for a meeting room, it is done by inviting the meeting room (shared calender) into a outlook calender meeting, However, by default, when any user looks at the calendar they only see "Busy" along with the timeslot details for any existing reservations, Jun 4, 2025 · Hello all, I have a personal email address, which ismailto:email address removed for privacy reasons, and I have shared the calendar of this account with my work profile, which is an Exchange account and has an email address of mailto:email address removed for privacy reasons I have tried sharing my personal account calendar with both "Can Edit" and "Can View all Details" settings, and neither Apr 19, 2023 · Hello Issue is this: User wants to see the calendar of two of his coworkers in his Outlook (Desktop App) He can add them in Outlook and they'll show as expected However, after restarting Outlook, one of the two shared calendars always disappears from… Aug 13, 2024 · Hello everyone, I hope all is well, Right-click on the shared calendar and select Properties > Permissions, As soon as I disable Calendar Improvements and restart Outlook, their calendar syncs and those missing appointments immediately show up on their calendars, Please help, Ensure that the permissions of the person being shared are set to “View Only”, Jun 4, 2025 · If you're wondering how to make Outlook calendar private, click the Private button on the Appointment tab or adjust permissions, Select the meeting appointment on the calendar, In the calendar of new Outlook, double-click to edit the event that you organized and want to make private, Calendar entries will appear if you delete and add the calendar again, but this cannot be a permanent solution, It’s set to ‘Free/Busy time, subject, location’ for all users, They have shared the calendar with User B and given… Jun 16, 2025 · We have a calendar app that our team uses within Microsoft Teams to manage scheduling and events, Jul 28, 2025 · Based on the situation you described, your Outlook calendar sharing setting "Can view when I'm busy" is intended to show others only your free/busy status without event details, but since others are still seeing full details, the setting may not be properly applied or may be overridden by other policies or settings, The receptionist needs the full information so when the client comes in for a meeting, they know which We would like to show you a description here but the site won’t allow us, When opening this in OWA, the calendar opens correctly and updates as expected when the managing users add items, On the Home tab, in the Share group, click Calendar Permissions, Select the calendar you want to hide, The details will be visible to only you and the meeting attendees, However, only the "busy" events are actually showing on their calendar when they enable the showing of mine, the "free" events do not display at all, I was able to check all the Jul 5, 2024 · Want to share your Outlook Calendar and manage permissions? Here's how you do it effectively and efficiently, You need to give at least “Reviewer” permission level on the main calendar folder for people to see the categories and colors, In Calendar view, select Settings > View all Outlook settings, For user c It s not updating neither on web or app, Learn 5 effective fixes to restore visibility & collaboration, **Refresh Calendar:** - Close and reopen the Outlook app to refresh the calendar view, Outlook on the web Not available, Click OK to save your changes, , Apr 14, 2025 · The most efficient way to fix Outlook Calendar not syncing with Google Calendar is by using a dedicated real-time calendar sync tool that handles everything automatically and in real time, Outlook is NOT running in cached Exchange mode, You can also add group events to your personal calendar, or create group events on your personal calendar to prevent others from changing them, User A has made a new calendar in their mailbox, we'll call it New_Project, To keep your appointments to yourself, we’ll show you how to hide calendar details in Outlook for private events, The app provides an option to export the calendar using an ICS link, which we’ve added to Outlook using the “Add calendar from internet” option, It won't show any details of calendar entries, In today's video, we've given 4 methods for fixing Outlook when its only showing free/busy information on calendars that have been shared with you, Use Outlook Web App to share your calendar with people inside your organization, Create private appointments or only display availability status, The calendar will now appear with all appointment and meeting details next to their personal calendar, If you're using a work or school account or personal account in Outlook, you can send a sharing invitation to other users so they can view your calendar from within their own Outlook Calendar list, Bonus: Set multiple Room mailboxes at once Jun 25, 2015 · Connect Windows PowerShell to the Service, refer to Outlook help & learning Start setting the Room calendar to show more details by default, to do so type in this PowerShell command, Shared calendars are vital for team coordination and productivity, In setting up our teams, we have used our distribution email lists and have a general sense of what teams we want to have shared document libraries Navigating the digital maze of shared calendars can feel like trying to juggle with one hand tied behind our backs, The problem is I can only see others' calendars as Busy/Free and not the appointment details, Jul 17, 2014 · Outline of the details: All users are using Outlook 2010 with Exchange 2003, This is all in OWA, User C is able to view calendar details for User B in scheduling assistant (some users don't experience the Aug 30, 2017 · The category list is stored in the main calendar folder of the mailbox hosting the shared calendar, Navigate to the Calendar section of Outlook Mobile, Check the sharing permission settings: Open Outlook and navigate to “Calendar”, For some reason they had "Turn on shared calendar Aug 7, 2024 · If the Outlook Calendar is not showing events and appointments on your Windows 11 PC, here's how to fix this issue, I only see half of the members with permissions in new outlook version than are in old Outlook version as exchange O365 administrator, User A is able to view calendar details for User B when adding calendar in normal calendar view (so it seems to only affect scheduling assistant), You're creating a meeting in a calendar that isn't part of your organization, Feb 27, 2025 · We have a shared mailbox set up that we're planning to use to share a calendar of events to all users in our organization,